Privacy Policy & Cookies

This privacy policy tells you what to expect when the RSW collects personal information. The RSW is committed to protecting your personal information whether you are a member, visitor, exhibitor, shopper or other supporter. This policy explains how we collect, manage and use the personal information we collect from you, whether in person, online, in writing or in any other correspondence.

The Royal Scottish Society of Painters in Watercolour (RSW )is an artist-led society which promotes the use of watercolour and other water based media and holds its annual exhibition in the Royal Scottish Academy, Edinburgh. The RSW is a Scottish registered charity with the charity no. SCO07247.

What Personal Data do we Collect?

We may collect personal data when you contact us for a number of reasons including general enquiries, membership and exhibition details, register for an event or purchase from our annual and online exhibitions. This can include information such as your name, address, email and phone number.


We collect information about you to manage your membership and you will receive information from us about payment of your annual subscription, exhibitions, events and RSW news including fundraising initiatives.


Whether paid by cheque or by direct debits any information you give us will be used solely for this purpose.

Non – Members, exhibitors, private views, online purchasers or event attendees

We collect information to provide you with communications about your submission to an exhibition, purchase or event. Your information will be used solely for these purposes.
You may receive information about forthcoming events, such as invitations to private views but you can co-opt out of these invitations and messages at any time by contacting

If you have used a credit or debit card to subscribe or donate to us, or to buy a painting or a ticket, we will ensure that this is done securely and that we will not keep your details for any longer than necessary. If you have used Eventbrite to buy tickets, please refer to their website for their privacy policy.

Submission to Exhibitions or Job Opportunities

If you submit to an exhibition or apply for a job with the RSW, once the submission process is complete, we will destroy or delete your information. We may keep statistical information but this will all be anonymous. If you have submitted to an exhibition through the OESS system, please refer to their website for their Privacy policy.

Visitors to our website and Followers on Social Media

We may also automatically collect some limited technical information including information on your IP address, browser type and version, time zone setting, operating system / platform and any phone numbers or email addresses you use when corresponding with us.

Cookie Usage

Cookies are small amounts of information that are sent to and are stored on your computer. We use them to identify you when you visit our websites, and to make your use of our websites more convenient for you. If you do not wish to have Cookies placed on your computer, you can disable Cookies on your Internet browser.

Data Sharing and Security

We will not share any of the information you provide for any purpose with any third parties for marketing purposes. The information you provide will be held securely by us and /or our data processors whether the information is in physical or electronic format. In the event of the RSW collaborating with a third party (for example a satellite exhibition) you will be asked if your data can be shared.

How Long Do We Keep Your Information?

We do not keep any of the information you provide for any purpose for any longer than necessary. If we do not need to keep your personal data we will delete your data in a secure manner. Your right to access or correct information is protected by the General Data Protection Regulation (GDPR). If you wish to co-opt out of any of the RSW data collection please contact

Changes to our Privacy Policy

This privacy policy will be reviewed regularly. It was last updated on 14th March 2022.

Further Information

Please contact us if you have any questions about our privacy policy or any information we hold on you, by email to or by writing to us at
RSW, Robb Ferguson, Regent Court, 70 West Regent Street, Glasgow, G2 2QZ.